How to Fast Track Case Surveillance Data Transmission to NDW from TaifaCare

Step 1: Upgrade the selected priority facility to Kenya EMR 19.2.0
Step 2: Confirm the data transmission tasks in KenyaEMR are well set

Steps:
I. Log in to Kenya EMR with an Administrator account.

II. Locate KenyaEMR Modules- Go back to 2.x Modules page
Select the Developer Module :

III. Select the Admin UI interface :

IV. Locate Manage Scheduler Link on the bottom right

V. A window with all available tasks opens, Locate these two Tasks

Step 4: Re-configure the Tasks Accordingly

Click the Blue highlight for each Task and follow the below steps to configure for each. A Scheduler Task window opens as below:

• Click on Schedule Link and a schedule window opens as below:

1. Check the Task to run on startup, in case of a server shut down the task settings will persist. This makes the setting Automatic.
2. Set the preferred time this task will be pushing data- preferably when the clinic is not busy- Early morning or at the end of the day before clinic closes. For high volume sites and sites on internet 24hrs, you can set this to run at night.

NB: The Installation came with a present time of 23:59:59- Midnight, this is not ideal for facilities that switch off their server machines, please change to an ideal time.

1. Set an appropriate repeat interval- Note this the duration after which this task will run again- Set the interval that will not cause a disruption to service delivery, for high volume sites set this to run after every 24 hrs.
2. Click on the save button to commit the changes made.

NB: Monitor the site and adjust the settings accordingly

Repeat this for the other task.

Step 5: Go back to Manage scheduler and check on the below- Important Confirmations

1. The Tasks status is Started and highlighted in Green
2. The scheduled time corresponds to your settings as shown above
3. The task is set to run on Start up and is displayed as Automatic and NOT Manual
4. Monitor the sites after Your set Push time elapses to confirm the Last Execution time is within a recent time and date.
5. Confirm the time the task will run again as per your set time.
6. From Admin- Advanced settings, confirm this Global property caseSurveillance.lastFetchDateAndTime, If the time it last fetched data is not recent this means data is not being streamed to NDW, then stop, reconfigure your tasks settings and start the task again.

Step 6: Monitoring CS data uploads from the NASCOP website
You will need your NDW credentials to log in to this site, else contact your program steward.
Website: https://insights.nascop.org/

Steps:

1. Select the highlighted HIV Case Surveillance Dashboard.
   This will re-direct you to the case surveillance dashboard in superset https://analytics.nascop.org/superset/dashboard/1307/?native_filters_key=r59t_iXx8UgMoqzvHDZjsuSGkOItkol68tNfIeI5AMlaPVtAa8_7iF9m6QujimDr

2. Use the provided filters to check County of interest and facilities that have uploaded data.

3. Confirm each facility data in this dashboard corresponds to the facility dashboard data for the same period.